Refunds and Academic Credit

Policy on Refunds

In compliance with federal regulations, it is Immaculata University’s policy that credit balances on a student account resulting from the receipt of federal funds be refunded to the student, third party (such as borrower) or lending institution. Immaculata will process refunds within 14 days of the start of the term and weekly during the term in accordance with federal guidelines.

The Business Office processes and mails refund checks to the home address provided by the student. By logging on to MyIU and going to SSIU (Self-Service IU), students may elect to have their refunds deposited directly into their bank account. Refunds are based on the disbursement of funds and the order in which they are received on the student account. Refunds are issued to the student unless the Parent PLUS Loan creates the credit to be refunded. In this case, the refund will be issued to the borrower.

Credit balances resulting from non-federal funds will be processed within three weeks after the credit occurs and issued to the appropriate party. Refunds are processed for the full amount; partial refunds will not be processed.

Credit balances (up to $800) may be transferred to the students’ university One Card to purchase books at the Campus Bookstore.

Students may request to have their Title IV funds credit balance held to pay future charges through the end of the aid year. The aid year runs fall through summer. All credits are refunded at the end of each aid year. Contact the Business Office or the Office of Financial Aid to obtain the Title IV Authorization Hold form.

Once a student has graduated or is no longer enrolled at Immaculata and all financial obligations have been met, eligible refunds will be issued.

Contact studentaccounts@immaculata.edu for further information.

Undergraduate Tuition Refund

Requests to drop or withdraw from a course must be made in writing to the appropriate college. The cessation of attendance and/or failure to log into a course does not constitute an official withdrawal. The level of drop or withdrawal and the tuition that is to be refunded are determined by the date the written request is received. A fee associated with any course is not refundable once the term has begun.

Drop/Withdrawal from Traditional Length Undergraduate Courses (12-15 weeks)

TypeDefinitionTuitionTranscribed as
Drop
Notification has been received prior to the first class meeting
100% RefundNot recorded
DropNotification during the first calendar week of classes80% RefundNot recorded
DropNotification during the second calendar week of classes60% RefundNot recorded
DropNotification during the third calendar week of classes40% RefundNot recorded
WithdrawalNotification during the fourth calendar week of classes20% RefundW
WithdrawalNotification after the fourth calendar week of classesNo RefundW

Drop/Withdrawal from 7-8 Week Accelerated Undergraduate Courses

TypeDefinitionTuitionTranscribed as
Drop
Notification has been received prior to the first class meeting
100% RefundNot recorded
DropNotification during the first calendar week of classes80% RefundNot recorded
DropNotification during the second calendar week of classes40% RefundNot recorded
WithdrawalNotification during the third calendar week of classes20% RefundW
WithdrawalNotification after the third calendar week of classesNo RefundW

Drop/Withdrawal from 5-Week Accelerated Undergraduate Courses

TypeDefinitionTuitionTranscribed as
Drop
Notification has been received prior to the first class meeting
100% RefundNot recorded
DropNotification during the first calendar week of classes80% RefundNot recorded
WithdrawalNotification during the second calendar week of classes20% RefundW
WithdrawalNotification after the second calendar week of classesNo RefundW

Drop/Withdrawal from Undergraduate Courses that meet Four or Fewer Times

Type
Definition
Tuition
Transcribed as
Drop
Notification has been received prior to the first class meeting
100% Refund
Not recorded
Withdrawal
Notification after the first class meeting
No Refund
W

Graduate Tuition Refund and Academic Credit Policy

Requests to drop or withdraw from a course must be made in writing to the College of Graduate Studies.  The cessation of attendance and/or failure to log into a course does not constitute an official withdrawal.  The level of drop or withdrawal and the tuition that is to be refunded are determined by the date the written request is received. A fee associated with any course is not refundable once the term has begun.

Drop/Withdrawal from Semester Length Courses (12-14 Weeks)

Drop/Withdrawals from semester length graduate courses have the following tuition and transcript implications:

Type

Definition

Tuition

Transcripted as

DropNotification has been received prior to the first class meeting100% RefundNot Recorded
DropNotification after the first but prior to the second class meeting80% RefundNot Recorded
DropNotification after the second but prior to the third class meeting60% RefundNot Recorded
WithdrawalNotification after the third but prior to the fourth class meeting40% RefundW
WithdrawalNotification after the fourth but prior to the fifth class meeting20% RefundW
WithdrawalNotification after the fifth class meetingNo RefundW

Drop/Withdrawal from 7-8 Week Courses

Drops/Withdrawals from 7-8 week graduate courses have the following tuition and transcript implications:

Type

Definition

Tuition

Transcripted as

DropNotification has been received prior to the first class meeting100% RefundNot Recorded
DropNotification after the first but prior to the second class meeting80% RefundNot Recorded
DropNotification after the second but prior to the third class meeting40% RefundNot Recorded
WithdrawalNotification after the third class meetingNo RefundW

Refunds for special topics and other courses scheduled in special formats will be pro-rated.

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