COVID-19 Updates

Returning to Campus

Please check this page for updates and information on Immaculata’s response to the coronavirus outbreak as the situation continues to evolve.

Important Campus Contacts

Academics and Learning Support Services

Students having questions or concerns should reach out to Kate Commiksey, Director of Academic Advising (College of Undergraduate Studies & College of Adult Professional Studies) at mcommiskey@immaculata.edu, or Sandra Rollison, Assistant Dean (College of Graduate School) at srollison@immaculata.edu.

Faculty having questions or concerns should reach out to their Program Director, Division/Department Chair or Dean

Learning Support Services: Please contact Jennifer Peruso, Executive Director Learning Support Services, at jperuso@immaculata.edu or 484-323-3900.

Commencement 2020: commencement@immaculata.edu

Business Office and Student Accounts

Student Accounts: studentaccounts@immaculata.edu

At this time, admittance to the Business Office will be by pre-arranged appointments only. We recommend making check and credit card payments online through SSIU, accessible in MyIU. Payments reflect real-time activity and help to prevent holds and late payment fees.

Students may view account information and make payments via SSIU located on MyIU. Alternately, checks may be mailed in or placed in the drop box located near the Business Office doors. For questions, email studentaccounts@immaculata.edu.

Staff may send check requests via interoffice mail or use the drop box located near the Business Office doors. For questions, please contact the appropriate person via phone or email.

A/P checks that previously would have been picked up will be delivered by interoffice mail to the requestor.

Payroll checks will be mailed to the address on record.

Student Life

Residence Life & Housing: rlh@immaculata.edu or 484-323-3130

Health & Counseling: brudercenter@immaculata.edu or 484-323-3506

Campus Ministry: jmorrell@immaculata.edu or 484-323-3573

Office of Student Life: studentlife@immaculata.edu

Athletics: jhyman@immaculata.edu or 484-323-3739

Dining: slockard@Immaculata.edu or 484-323-3041

Admissions and Financial Aid

Undergraduate: admiss@immaculata.edu or 484-323-3060

Adult Undergraduate: capsadmissions@immaculata.edu or 484-323-3060

Graduate: gradadmission@immaculata.edu or 484-323-3005

Financial Aid: finaid@immaculata.edu or 484-323-3028

HR, Title IX, Campus Safety and General Questions

HR: hr@immaculata.edu or 484-323-3007

Title IX: jcronmiller@immaculata.edu or 484-323-3982

Campus Safety: 484-323-5555

General questions: macmedia@immaculata.edu

Campus FAQs

Dear Immaculata University Students,

“Change is inevitable. Growth is optional,” John C. Maxwell—this quote lingers with me as we begin a fall semester like no other. While we are all experiencing challenges due to the coronavirus, you—a devoted college student—have made a concerted effort to continue to grow as an individual. Your drive to continue on your path of learning and pursuit of passion speaks volumes about your tenacity, resilience, and fortitude—as a student, a learner, and a human being.

On August 10th President Lettiere announced an update to Immaculata University’s Fall 2020 semester. Except for NUR courses, all classes designated as On-campus, Virtual “Live,” or Hybrid will be conducted solely via virtual instruction from August 31 – October 18. It is important to note that on October 19, all courses will return to the modality indicated on the course schedule.

As you begin the academic year at Immaculata University, I am certain you have numerous questions about your fall course schedule. I know that many of you are wondering:

  • In what modality will my classes be now?
  • What does this change mean for me?
  • Will virtual instruction be as robust as face-to-face instruction?
  • What academic support services can I expect?

I wanted to take this opportunity to share with you the many resources that are available to you as you begin the fall term.

In what modality will my classes be now?
Please review your course schedule in SSIU (navigate to “Student,” “Registration,” “Student Schedule”). All courses with the schedule type “Lecture” will be conducted via virtual instruction from August 31 – October 18. Beginning on October 19th, all courses will transition to the modality listed on your course schedule. Students registered for courses designated as Virtual “Live” will be provided with additional details on October 12 regarding their A/B group designation; implementation of these groups will begin the week of October 19th.

Faculty members have designed their courses for virtual instruction through October 18. Courses will include remote synchronous sessions (live class sessions conducted through Google Meet, MS Teams, or Zoom). These virtual class sessions will take place on the days/times listed on your course schedule. Classes will also include online instructional engagement through our Learning Management System (Moodle).

What does this change mean for me?
Student must access Moodle regularly to engage with their Fall 2020 courses. Fall courses will be available on Moodle by Friday, August 28, and students must login to Moodle no later than August 31, 2020. Faculty will also be emailing students with additional directions and guidance. Students must regularly check their Immaculata University email account.

Immaculata University has created step-by-step guides for using Moodle; you are encouraged to review Moodle Basics and Moodle FAQs for Students. Additionally, Immaculata University Support Center is available 24 hours a day, 7 days a week by telephone: 866-767-9460. The IU Support Center can assist you with login issues, MYIU, SSIU, and Moodle.

Will virtual instruction be as robust as face-to-face instruction?
Immaculata University has been successfully providing virtual instruction for over 20 years; our faculty, staff, and administrators are prepared to offer you a robust experience this fall. Immaculata University adheres to the Interregional Guidelines for the Evaluation of Distance Education Programs (Online Learning), developed by leading practitioners of distance education. Additionally, all teaching faculty have received extensive training in online instruction and using Moodle effectively for their courses. Throughout the summer, faculty were led by Dr. Chris Jernstedt to engage in conversations with colleagues throughout the region. Dr. Jernstedt is a Professor of Psychological and Brain Sciences and Founder of the Center for Learning Outcomes at Dartmouth College whose research expertise focuses on factors that impact learning. In addition to faculty training, Immaculata University has invested in technology that improves the student experience, including virtual labs, 3D animation software, and remote servers that allow our students to access software remotely. Our faculty remain dedicated to creating an in-depth, rigorous learning experience for you—no matter the modality.

What academic support services can I expect?
Academic Affairs is committed to providing you with the academic support services you need to be successful. The offices of Academic Advising, Academic Coaching, Career and Professional Development, Disability Services, Library Support, Math Center, Tutoring Services, and the Writing Center are ready to assist you. Each of these offices has worked over the summer to refine their services to better meet your needs in a virtual environment. I encourage you to review the Campus FAQs, as they will be most helpful as you prepare for the fall term.

While the start of the fall semester will certainly be different than anticipated, our commitment to your education is unwavering. As we near our 100th anniversary, Immaculata is steadfast in offering you an outstanding education, knowing that knowledge and wisdom provide the opportunity to not only change your life for the better, but – through you – to advance positive change in the world.

Sincerely,

Angela M. Tekely, Ed.D.
Vice President for Academic Affairs and Provost

Will Immaculata University campus be opened for face-to-face classes in fall 2020?

The health and safety of the IU Community continues to be our top priority. The latest national data is currently showing a significant increase in COVID-19 cases nationwide, and while a thorough plan has been developed to help mitigate the spread of COVID-19, there are still potential dangers that must be avoided. Therefore, the decision has been made for Immaculata University to continue with remote instruction for the beginning few weeks of the fall 2020 semester, August 31st -October 18th. We hope to welcome students back to campus for online instruction beginning on October 19th.

What are the dates for the fall 2020 semester?

The fall semester will begin with remote instruction on August 31st, face-to face instruction will begin on October 19th, and the semester will end on December 11th.

How long will Immaculata be closed to the IU Community for returning to campus?

The physical campus will remain closed until October 16th. Immaculata will continue to follow the latest information released about COVID-19. These developments, and the management of virus conditions will help us to determine when it is safe for our IU community to return to campus. We look forward to welcoming everyone back as soon as possible.

Will there be any events or activities on campus this fall?

All public events and activities, except those that will be held virtually, are postponed for the first part of the semester, and will resume on October 19th. The guidelines from the CDC and the Pennsylvania Department of Health regarding group size and gatherings will be followed.

Will there be any changes in tuition and activity fees for the fall?

In light of the unprecedented circumstances surrounding the COVID-19 pandemic, the financial adjustments are as follows:

  • The Student Services Fee will be charged at 50% of the semester rate.
  • Room and Board will be charged for the time residential students are residing in the dorms.
  • A “COVID Credit” will be issued as follows:
    • CUS Students – 5% credit against the net tuition for the period we are exclusively online
    • CAPS and CGS Students – If you are taking less than 6 credits, you will receive a credit of $125; if you are taking six or more credits, you will receive a credit of $200.

Will there be athletics in the fall?

At this time, all varsity athletics have been postponed until spring 2021. Immaculata’s Division III athletic programs will be conducted in a manner consistent with CDC and Commonwealth of Pennsylvania recommended guidelines, along with NCAA and Atlantic East Conference best practices and recommendations.

Are visitors allowed on campus?

Visitors are permitted on campus by appointment only. While on campus, visitors are required to wear a mask and follow all University guidelines for social distancing.

Is IU still having a winter session?

Immaculata is scheduled to hold its usual winter session from December 14th -January 8th.

Is there any on-campus housing available for the fall?

Housing is restricted to sophomore, junior and senior nursing majors only. The Office of Residence Life and Housing will be in contact with assigned temporary campus housing for these students. No other students are permitted on campus.

Will I be able to access any buildings on the campus in the fall?

There will be no buildings open for general access until the campus reopens on October 16th.

What is the status of the fall 2020 semester?

Fall classes will begin on August 31st. The majority of courses scheduled in On-Campus, Virtual “Live” and Hybrid courses modalities will be offered fully online through October 18th. It is anticipated that On-Campus, Virtual “Live” and Hybrid courses modalities will begin on campus on October 19th. All other modalities will run as scheduled.

Has the fall 2020 academic calendar been finalized?

Yes. The updated fall 2020 academic calendar is available here.

When campus classes resume on October 18, 2020, will courses follow the modalities (e.g., on-campus, virtual “live,” remote synchronous, etc.) that were announced in July?

Yes. After the On-Campus, Virtual “Live” and Hybrid modalities operate online from August 31, 2020 – October 18, 2020, all such courses will transition to their originally-scheduled format on October 19th.

My course was scheduled for an On-Campus, Virtual “Live” and Hybrid modalities. What do I do the first day of class?

To ensure that all students have an opportunity to meet their faculty members, understand class expectations, review the syllabi and ask questions, faculty will host a live class, using streaming technology, on the first day/time scheduled for the given class. Students, check your email by August 27th; your faculty member will have sent you an email with instructions for how to log into the meeting.

Given that my course will be online from August 31, 2020 – October 18th, will I need to log in at a specific time?

All courses scheduled in an On-Campus, Virtual “Live” or Hybrid modality will include some remote synchronous components. It is important that you log into the first meeting scheduled with your professor to understand the course expectations. Any day/time that you are expected to login will only be during the days/times that have already been set aside on your course schedule.

Will there be any courses held on-campus from August 31-October 18?

College of Undergraduate Studies BSN program sophomores, juniors, and seniors and College of Adult Professional Studies Accelerated 2nd Degree BSN program students will be on campus as scheduled for nursing courses. The nursing program requires students to have hands-on clinical experience, critical for developing their clinical judgment and future success as practitioners. This population will be taking courses on-campus, in the clinical simulation Iab and at clinical locations. Students and faculty will be provided with personal protection equipment, and all classrooms and labs will be sanitized regularly throughout the day.

I am a College of Undergraduate Studies BSN program sophomore, junior or senior: will on-campus housing be available?

Housing is restricted to sophomore, junior and senior nursing majors only. The Office of Residence Life and Housing will be in contact with assigned temporary campus housing for these students. Nursing majors are encouraged to contact Residence Life & Housing at 610-647-4400 x3130 rlh@immaculata.edu with any questions.

I am a Nursing student, but I have questions about starting clinicals and clinical labs. Who should I contact?

Nursing students with questions or concerns should reach out to Dr. Jane Tang, Chair of the Division of Nursing, jtang@immaculata.edu.

I am scheduled for an off-campus class, clinical, internship, student teaching or practicum. Will that still take place?

It is also important to note that off-campus classes, internships, student teaching and practica will continue. Program directors will work with students to fulfill their internship, student teaching and practicum hours.

What is the difference between “remote synchronous” and “online” modalities?

Courses taught through remote synchronous delivery are those in which the professors host online lectures live and at the same time and same frequency as originally scheduled (see your course schedule in SSIU). Students are expected to login at those scheduled times to attend such classes.

Courses taught through the online modality employ such instructional resources as video lessons, reading or research assignments, or game-based learning tasks – as determined by the course faculty member – to provide instruction. Students view/review such materials in an asynchronous manner. Online classes provide students with a period of time to review/participate in class activities. The online learning modality may also encompass a wide variety of instructional interactions, including email exchanges, online discussion boards, breakout rooms, group projects, and other instructional materials and correspondence. Employing a wide range of tools to share content can deepen students’ understanding in this remote learning environment.

My course is virtual “live.” What does that mean?

These courses will be offered online through October 18th.

On October 19th, the course will move to its virtual “live” modality.  This means that students will begin attending class both virtually and in the classroom, based on an alternating schedule: meeting face-to-face one session and meeting virtually the next.  Here’s an example of what that might look like for a Monday-Wednesday class:

 Day of the WeekGroup AGroup B
MondayLiveVirtual
WednesdayVirtualLive

While participating in the scheduled virtual live sessions, students will attend using platforms (such as Google Meet) receiving instruction at the times and days listed in the fall course schedule. Each student registered for a Virtual “Live” course will be notified directly and given specific directions on which days/dates they should attend their course physically and on which days/dates they will participate through the virtual connection. Virtual “Live” modality will be used so all students have face-to-face experience while limiting the number of students in a classroom to adhere to social distancing guidelines.

My instructor intends to teach my course synchronously. Can they shift the meeting time of the course?

No. All synchronously-taught courses are to follow the published spring semester class schedule. Doing so ensures that students enrolled in multiple courses avoid scheduling conflicts. Instructors can hold office hours at any time, but classes are expected to follow the published schedule. Please note: if you live outside of Immaculata’s time zone, remember that all scheduled course times follow the Eastern Time (ET) zone.

What should I do to prepare for online classes?

Your online courses will be facilitated through Immaculata University’s learning management system, Moodle. To support your academic success, Immaculata University provides instructional resources to guide you as you begin your courses. Many of these resources are available to you in the “Moodle Guide for IU Students,” which you can access in the Student Hub on Moodle (under the “Technology Resources” folder). New resources will be added regularly, so please check the Student Hub regularly for updates. New students will be introduced to Moodle through their new student orientation.

Who do I contact if I am having technical difficulty with my online course?

Immaculata University offers 24/7 technical support for Moodle and all systems on-campus. Students may contact the Immaculata University Support Center at (866) 767-9460.

If I have on-campus, virtual “live,” and hybrid courses, what are my options if I am not comfortable attending on-campus classes after October? Can I just take the classes online?

Students should review their course schedule through SSIU. Note which courses are identified as on-campus, virtual “live,” and/or hybrid as these courses will transition to face-to-face on October 19. Students that have concerns about being on-campus will need to work to redesign their course schedule prior to the start of courses. Students may choose to be completely online; however, the University cannot guarantee that ALL courses will be available fully online. Students who are unable to attend these limited courses in person should consider alternative courses for the fall semester. Students in need of accommodations due to an underlying medical condition or disability should work with the Office of Learning Support Services.

How will I know what is going on with my classes?

Instructors will be keeping in touch with you. Check your Immaculata email everyday as that will be used for communication by your instructors and Moodle generated emails. You also can reach out to them if you have questions or concerns.

Will my current class schedule change?

For any schedule changes, with the exception of On-Campus, Virtual “Live” and Hybrid courses being online from August 31-October 19th, you will receive an email to your Immaculata email account.

Can I change my class schedule?

Students are able to update their class schedules to meet the changing circumstances surrounding the fall semester. If you need assistance with updating your class schedule, we are happy to help.

Undergraduate Students

Incoming first year undergraduate students should reach out to Dr. Jean Shingle, Dean of the College of Undergraduate Studies, jshingle@immaculata.edu.

Current undergraduate students may contact their academic advisor.

Graduate Students

Graduate students can reach out to Sandra Rollison, Associate Dean of the College of Graduate Studies, srollison@immaculata.edu.

Will pass/fail grading options be available similar to the spring semester? Will dates change for add/drop or withdrawals?

Grading and course registration procedures will follow standard university policies.

Will there be any changes to grading policies for fall 2020?

No changes are planned.

Will my classes have final exams?

Immaculata University will not have a designated “finals week”; however, faculty members may choose to require a final assessment/exam within the scheduled time for the class. Please review your course syllabi to understand the assessments and assignments within each course.

Will professors still have office hours?

Yes. Faculty members will be available for virtual office hours. Students should take advantage of these as they navigate to online learning, engaging with and receiving support from their course instructors. Use the office hour times to ask questions about course material or how you are progressing in the class. Just as if you were on campus, you are encouraged to bring any questions you may have about your class to your course instructor: don’t wait!

What resources will be in place for advising and faculty office hours if I am studying from home?

Faculty members, academic advisers, and deans are all prepared to meet with students via MS Team and Google Meet during the fall semester.

Can I obtain my textbooks and course materials online?

Yes, course materials and textbooks can be ordered online at www.immaculatashop.com and shipped directly to your home. You can pay online with your credit/debit card, PayPal, or OneCard.

Is the Library open?

Virtual services for the Gabriele Library will continue until further notice.

Will tutoring be available?

Yes, tutors will conduct tutoring sessions via MS Teams or Google Meet. Students may contact Brittanie Covatta at bcovatta@immaculata.edu for assistance.

Are Learning Accommodations available for COVID-19?

Yes, Immaculata University is committed to providing reasonable learning accommodations for issues related to COVID-19. Students considered at high risk by the Centers for Disease Control (CDC), who would like to request reasonable learning accommodations, should complete a COVID-19 Request for Learning Accommodations form (users will be required to sign into their Immaculata email account before being able to view or submit the form), along with the COVID-19 Medical Information Request form. Questions pertaining to COVID-19 and learning accommodations should be directed to Jennifer Peruso, Executive Director of Learning Support Services at jperuso@immaculata.edu.

What remote academic support services are available?

Academic Support Services will continue to be available virtually for students, including, but not limited to: Academic Advising, Academic Coaching, Career and Professional Development, Library/Research, Learning Support Services, Math Center, Tutoring Services and Writing Center.

How is Immaculata University ensuring that online instruction will be of the highest quality?

Immaculata’s Office of Academic Affairs has provided training or consultation to nearly 300 faculty members who will teach in the fall semester. Faculty members are modifying their courses to accommodate online instruction according to best pedagogical practices. Building on their experiences from the spring semester—and with the support of multiple workshops, discussions, and training—Immaculata University works to ensure that the content delivered online meets the student learning outcomes and adheres to all program accreditation standards.

What should I do if I am sick and am not able to participate or attend classes?

Immaculata University is committed to the health and well-being of all individuals on campus. To ensure a safe environment, students who have been exposed to, are experiencing symptoms of, or are ill due to COVID-19 should contact Elise Girard, Director of Student Health Services at 484-323-3500 or egirard@immaculata.edu. Students should also refer to the Student Class Attendance Policy and may also contact the Office of Learning Support Services to request temporary learning accommodations while self-quarantining.

Is there a COVID-19 Attendance Policy?

Yes. During this time, it is critical to adhere to public health protocols to prevent the spread of the virus.
A student who is experiencing symptoms of COVID-19 should contact their healthcare provider and refrain from attending classes. Symptoms include cough, shortness of breath, fever over 100 degrees, chills, muscle pain, sore throat, and/or new loss of taste or smell. Students who experience symptoms, test positive or receive a clinical diagnosis of COVID-19 should notify Elise Girard, Director of Student Health Services, egirard@immaculata.edu or ex: 3500, to facilitate next steps. Students will need to follow guidance as provided by Student Health Services.

If a student does not test positive, and is not experiencing any symptoms, but is quarantining as a preventative measure they should:

Email the Director of Academic Advising, Kate Commiskey (College of Undergraduate Studies & College of Adult Professional Studies) or Associate Dean (College of Graduate Studies), Sandra Rollison for additional support.

Review the COVID-19 Learning Accommodations policy and contact Executive Director of Learning Support Services, Jennifer Peruso with questions.

Students are responsible for completing any work missed due to illness, including assignments, quizzes, tests, and exams. Students who follow the processes outlined above will not receive a penalty for missing a class or a series of classes. Please note, students may still be required to complete all clinical, practicum, and internship hours as regulated by external agencies and accrediting bodies. All other non-COVID-19 related student absences are subject to policies as outlined in the Undergraduate Catalog and Graduate Catalog.

Will the use of face masks be mandatory for faculty, staff, and students?

Yes, anyone on campus in public spaces will be required to wear a mask.

How will the in-person classes be made safe for students? What will classes look like?

Upon the return to campus returning in-person classes, classes will look and operate differently from the way they have in the past because of the need for physical distancing and current classroom space.

Immaculata University will be holding any in-person classes at reduced capacity. Over the summer, facilities personnel moved chairs and tables to assume 6-feet distance between all students, installing safeguards and barriers where needed in offices and in the Library where students interact with staff, and creating signage to remind them of necessary precautions recommended by the CDC and the PA Department of Education.

Students, faculty and staff will be required to comply with specific health and safety protocols.

Masks/face coverings will be worn by all faculty and staff at all times in all public spaces.

Six-foot spacing in classrooms requires reduced in-person class sizes and/or rescheduling some classes for spaces large enough to support physical distancing. All classrooms will have restrictions on distance between the instructor and students

Classrooms will be disinfected after each use, and high touch areas (i.e. restrooms, door handles, etc.) will be disinfected regularly. Disinfecting wipes will be provided in classrooms and other spaces for use by the occupants.

What is the university doing about study abroad programs for fall 2020?

All study abroad programs for the fall semester are suspended.

Is IU still planning on having a Winter Session?

Immaculata will offer a fully online winter session. Registration will begin in late October.

When will staff members be permitted back on campus?

A specific date has not been determined for all employees to return to campus. When permissible, employees working remotely will be able to return to their offices—this return to campus will be scheduled and staged. Prior to anyone returning to campus, approval from the area Vice President is required.

Are employees able to travel for University-related purposes?

Travel for University-related purposes is currently suspended. When safe travel can resume, only essential travel will be permitted and will require prior written approval by the appropriate Vice President.

Will offices be fully staffed while classes are conducted remotely?

Most offices will not be fully staffed while classes are conducted remotely. Those that are needed to be will have reduced on-campus staffing to ensure we are providing in-person service where necessary while providing a safe work environment for our employees and others who may be on campus.

Are there any resources available for health and well-being?

Health Advocate (our EAP – Employee Assistance Program) is a great resource that can provide wellness support in regard to COVID-19 or any other matter. This service is anonymous and be accessed by any employee at the following:

Phone – 866-695-8622
Email – answers@HealthAdvocate.com
Web – www.HeathAdvocate.com/members

Employees are encouraged to reach out to Human Resources if they have a particular situation that requires an accommodation or benefit concern.

What are the work expectations and guidelines?

All Immaculata employees are expected to comply with the protocols and guidelines as outlined in the Employee Return to Workplace Policy which can be accessed here.

What priorities will the Custodial Staff have for cleanliness and disinfecting common spaces?

  • Custodial Services will provide sanitizer and wipes in a common area of the office suites to help those who are required to be on campus to maintain their personal space.
  • Addressing issues of safety hazards within buildings
  • Cleaning and disinfecting common area high touch points (door handles, etc.)
  • Cleaning and disinfecting restrooms
  • Cleaning and disinfecting entrances and elevators
  • Cleaning disinfecting hallways and stairwells
  • Cleaning disinfecting laboratories and conference areas

Who do I notify if there is a need for me to come to campus?

Please notify your supervisor or the VP in your area if there is a need for you to be on campus. Any employee on campus is expected to wear a mask and follow social distancing protocols.

How will social distancing be practiced in offices/departments?

  • Departmental supervisors will be asked to determine how individual office space will be managed in an effort to actively practice social distancing and maintain the health/safety of all.
  • The University will decrease the number of staff on campus on any given day, ensuring that those who need to be on campus are socially distanced in their work areas.
  • Elevator access will be limited to one person at a time.
  • Faculty office hours and student advising has been transitioned to remote interaction (i.e. MS Teams and GoogleMeet).
  • All non-instructional meetings among faculty, staff, and students will be conducted remotely (i.e. MS Teams and GoogleMeet).
  • Clear space barriers have been installed in offices where in-person visits are required and for front-facing in-person service locations.
  • Signage has been installed across campus to encourage social distancing both inside buildings and outside.

 

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