FAQs: Using the Degree Works Audit

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What will I see in the audit?

Your audit will display the courses you've taken or are registered for and will show you any degree, major, minor, or concentration requirements that are being met by the courses you've taken or that may be met upon satisfactory completion of courses in progress. Note that if you have financial holds on your account, you may be prohibited from seeing Degree Works.

When should I look at my degree audit?

At least four times a semester.  You should always review your audit:  Before you meet with your academic advisor to discuss registration for an upcoming semester;  after you register to ensure that the courses you selected applied to your requirements as you thought they would; and after your grades for each semester are posted. You should also check your audit any time you make a change to your schedule or major and before you apply for graduation.

Will I be able to view my entire course history?

Degree Works uses the information that is current for your transcript. You will be able to view any courses that have been completed/registered for/transferred by the date your audit was last refreshed. (Data is refreshed nightly.) Keep in mind that any transfer work or grade changes that have not been formally submitted and accepted will not appear on your audit.

When I view my worksheet on the Worksheet Tab, my planned courses are no longer listed.

That's supposed to happen.  Your worksheet shows you the courses you have already completed or are registered in.  Your planned courses will only appear when you are in the Planner section of Degree Works after you have generated a worksheet using the "Process New" button.

If I think my audit is incorrect, whom do I contact?

Your academic advisor is your primary point of contact. The first step is to clarify what information you believe is wrong. If your advisor determines that your audit is incorrect, he/she will contact the Office of the Registrar for assistance.

How does Degree Works determine which set of degree requirements to use?

Degree Works uses a student's catalog year to determine the set of degree requirements to use when producing a degree audit.

Whom should I contact if the requirements on Degree Works do not match the catalog?

Did you trouble shoot to ensure that you are looking at the correct catalog year?  Some programs change from year to year.  If you find that your catalog is incorrect, contact your advisor.  In the unlikely circumstance that there is  a discrepancy, you should contact the Office of the Registrar.

What is a catalog year?

The catalog year determines which catalog/degree requirements students follow to obtain a degree and usually coincides with the year that you started classes at IU.

Why do some of the semester codes look different in my audit?

Immaculata University converted to the current student information system, Banner, in Fall 2006.  Coursework completed prior to that semester will appear in a different format in your Degree Works audit.  These (older) semesters will generally appear as the year, followed by a semester code (e.g., 200299).  All coursework completed from Fall 2006 and forward will appear as the semester, followed by the year (e.g., Fall 2015).

Where can I find my major GPA?

Your major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of your audit. Additionally, depending upon your college, the major GPA may also include courses that potentially could have been used within the major block but were not needed to fulfill specific requirements.

How do I know what classes I need to take?

Your audit will outline for you courses still needed to meet degree, major, minor, and/or concentration requirements within each specific block. You may then use this information to discuss your plan with your academic advisor.

Why isn't there a check mark next to a requirement I've already completed?

This can be a timing issue such as posting of grades for the current term. If you have followed through on any requirements you were told to complete, you should be on track for graduation. However, identify which areas are unmet on DegreeWorks and ensure that you have already completed them.  If you have completed the requirements and they still are not met, contact your advisor. All completed items will have a green check mark.

My record shows that my major is still Undecided, but I have declared a major. Why doesn't my major show?

If you have officially changed your major, the department or the Registrar's Office may still be updating your records. Please contact your department for a status of the change. If you are a CUS student, check with the Academic Advisement Office (26 Villa). CLL students talk to your advisor. Remember that you may have to wait until the nightly refresh for Degree Works to show the change.

I want to change my major. How can I see what would be required if I made this change?

You can use the "What If" option on the Worksheet tab to produce a What If audit using criteria you select. Please be sure to select a Degree, Catalog term and College. What If audits do not guarantee that you will be able to major in the area you select. If you decide you'd like to change your major, contact the Academic Advisement Office for information and instructions.

What if my major is wrong on my audit?

If you have not officially changed your major, contact your current advisor for instructions. If you have already officially changed your major, the Degree Works audit will only display your active degree audit. If your change is effective for a future term, the change may not reflect until that term.

What if the requirements for my major are wrong?

Look at the catalog term that appears on the major requirements block of the audit. According to our records this is the catalog that you are using to complete your major requirements. If you believe you should be using older or newer catalog requirements, contact your advisor.

Where can I see my second major or my minor?

Degree Works is designed to show a listing of your majors and minors in the Student View audit. Additionally, each major and minor is broken out into individual requirement blocks within the audit. Students pursuing simultaneous degrees or a second major in a degree will need to click on the Degree drop-down box at the top of the Student View audit in order to view the additional requirements.

Where can I see my audit for my second degree?

The degree area next to your name likely has a drop-down box next to it.  Use it to toggle between programs so that you can see each of them.

What if my major requires me to complete a concentration area but it does not appear on the audit?

If you have not officially declared your concentration, contact your current advisor for instructions. If you have already officially declared your concentration area, your department may still be updating your records. Please contact your department for a status of the change.

Why is Degree Works not displaying my concentration?

Degree Works will not display your concentration until you have declared it and your advisor or the Academic Advisement Office has updated your Banner records.

Why is my minor missing from my audit?

If you have not officially declared your minor, contact your current advisor for instructions. If you have already officially declared your minor, your department may still be updating your records. Please contact your department for a status of the change.

Can the degree audit help me decide what course(s) I should take next semester?

The audit will show you the courses you need.  To learn more about the courses and confirm if you have met the prerequisites, click on the course prefix/number to see a description and the prerequisites for the course.

How do I use Degree Works to plan my course schedule?

Requirements with an open, red box at the left are unfulfilled requirements.  To the right of each requirement, you'll see a course or a list of courses that you can complete to fulfill each degree requirement.  Review your unmet requirements and choose the courses you would like to take.

Why are credits I've taken at other colleges before coming to IU not showing on my audit?

Double check with your advisor (in the College of LifeLong Learning or College of Graduate Studies) or with the Registrar (if you are an undergraduate traditional student) to ensure that they have received transcripts with the most up-to-date information.  They will be able to assist you with this problem.

Why isn't my transfer work meeting a requirement?

There could be two reasons. First, the course did not meet either the minimum number of credits and/or minimum grade requirement for use in your program of study. Second, all requirements have been met and this course is simply not needed.

Why don't my transfer courses appear in the right place?

If you are concerned about a transfer course that should be applying in the audit, contact your advisor.

I repeated a course and I don’t understand how it appears on the degree audit. Can you explain this to me?

Degree Works adheres to IU's repeat policies when producing a degree audit. Per the policy, if you successfully repeat a course, only your last attempt counts toward degree requirements. The earlier attempt(s) will be placed in a "Courses Not Successfully Completed" category at the bottom of your audit. The courses in this area do not count toward your total hours, and they cannot be used to fulfill requirements.

Are in‐progress courses applied to my audit?

Courses you are currently taking or have registered for in a future quarter are included in your degree audit.  These courses are applied to the requirement block(s) where they meet a specific requirement with a grade of "IP" for in-progress.  You will also see them grouped in a separate section titled In-progress near the bottom of the audit.  Please be aware that the total credit counts listed near the top of your audit include in-progress credits.

Why aren't my classes applying in the "right" place?

Degree Works uses a "best fit" approach for meeting requirements so classes may apply to different sections as you take more courses. So, if Degree Works pulls courses into the wrong place, do not panic. When you take the class you expected to satisfy the requirement, the system will adjust coursework to help you complete your degree the most efficient way possible. If you have further questions, please contact your advisor.

How does Degree Works decide where to place courses that I’ve completed?

Degree Works looks at your program holistically, and places each course using a “best fit” scenario. The “best fit” process will not always be perfect, particularly when multiple possibilities exist. Classes may apply to different sections as you take more courses. If you have a course that does not appear in the area in which you expected it, please contact your advisor for assistance.

Degree Works placed one of my courses in two different places. Is that all right?

In most cases, yes. Degree Works is programmed to recognize that some courses can fulfill more than one requirement. If you have any questions, contact your advisor.

If I withdraw from a class, will that be reflected in my audit?

Courses from which you have withdrawn will appear in the Insufficient Due to Grades and/or Repeats block on your audit.

My advisor told me that a course I took would be substituted for a requirement. Why doesn't this information appear in my audit?

You should contact your advisor to resolve any substitution issue. Any waivers, substitutions, or exceptions for major, minor or concentration requirements must be communicated to the Registrar's Office by the appropriate department chair.

My advisor asked to waive/substitute a course. How will that course appear on Degree Works?

After it is approved, staff in your college will record the exception. The course you completed will fulfill the requirement, and an additional line will appear under it that explains why the exception was entered.

My advisor/instructor/friend told me that a class would work to meet a requirement, but Degree Works is not pulling it into that area.  What do I do?

In order for students to graduate from IU, they must meet the requirements of their major program as stated in the IU catalog.  If an advisor or instructor tells a student that a particular course would work instead of what is written in the catalog, the student needs to work with the department to make sure any necessary waivers have been submitted and approved.  If they are not noted in Degree Words, they will not be considered when the Registrar's Office completes the final audit.

My degree progress bar says that I’m 90% complete, but I’m only a sophomore.  What's wrong?

The degree progress bar is a tool that takes the total number of checked boxes on your audit, and calculates a percentage based on the number of boxes that are checked.  Therefore, if you're a pre-major or are missing a major concentration emphasis area, you may have fewer boxes on your audit that need to be checked.  As this information is added to your audit, your degree progress bar will reflect your progress more accurately.

If all the boxes are checked, does that mean I'm graduating?

Not necessarily. If you have applied to graduate, your college will perform a preliminary audit of your coursework during your final semester and a final audit after all final grades have been submitted to determine if you are eligible to graduate. Missing requirements will be communicated to you by your academic division.

I have been cleared for graduation, but Degree Works says that I haven’t completed all my requirements. Does this mean that I won’t be able to graduate?

Not necessarily. This can be a timing issue such as posting of grades for the current term. If you have followed through on any requirements you were told to complete, you should still be on track for graduation. However, identify which areas are unmet on Degree Works and ensure that you have already completed them.  If you have completed the requirements and they still are not met, contact your advisor. All completed items will have a green check mark.

Are there requirements for graduation that Degree Works doesn’t check?

A few. While Degree Works has been designed to check almost everything that you must complete to qualify for graduation, there may be additional requirements for your major that must be completed as well. You should use Degree Works in conjunction with IU’s catalog and any information that your major department provides to ensure that you remain on track for graduation. If you have questions about any additional requirements for your major, talk with your advisor.

 

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1145 King Road, Immaculata, PA. 19345 p. 610-647-4400 or call toll-free: 1-877-42 TODAY
Federal Compliance Links | Clery | Employment
Immaculata University | Copyright ©2015 All Rights Reserved